Acknowledgement letters are formal piece of document drafted for acknowledging the receipt of donation, payment or any services of an individual. As these letters are exclusively formal, it has to be specific and brief. Moreover, one must also keep note of the two important points as follows.
- Reason: Acknowledgement letters are generally drafted for acknowledging an action or fact that is being taken place. Therefore, the letter must bear the reason behind acknowledging it and should be presented maintaining the basic etiquettes.
- Format: As these are formal letters one basic format has to be maintained throughout. The letter should initialize with the name and address of the recipient following with the date. Further, the content should be divided into three following parts introduction, body and conclusion. The introduction has to be specific in nature and should relate with the subject line of the letter. Following it, the body must be concise in nature and should acknowledge the fact profusely.
Finally, the conclusion should summarize the entire letter and can also apologize in case of inevitable delay in acknowledging. The letter should end with a sincere thank you followed by sender’s full name.
One should also ensure that acknowledgement letters are drafted with a professional yet courteous approach without being much verbose.
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