Business letters form an important way of communicating in the business world.u00c2u00a0 It is a formal letter and should be written in a formal style with a cordial tone.
Whatever be the reason of writing, keep your business letters short.u00c2u00a0 The saying ‘time is money’ is followed quite religiously in this sector.u00c2u00a0 It is best to address these letters to a particular person, which means a name should precede a job-title.u00c2u00a0 This adds a personal touch and will also ensure that you get the reader’s attention.
After a brief salutation, move directly to the purpose of your writing.u00c2u00a0 State the reason for writing in a simple, direct and effective manner without using any fancy language.u00c2u00a0 Do not use clichés and exaggerated statements, as your earnestness can be undermined in such circumstances.
Business letters must be divided into short paragraphs, which make for easy reading.u00c2u00a0 You can repeat your purpose for writing in the closing paragraph.
While signing off, remember to mention your name and contact details and make sure to pen your signature if it is a hard copy.