To

Name [here write the name of the recipient]

Address [write the address of the recipient]

Date [write the date of sending the letter]

Subject: Claim letter for [write the purpose of the claim letter]

Dear Sir/Ma’am [write a proper salutation and title for the recipient]

First paragraph: [The first paragraph should be used by the sender to write about the incident that has lead you to ask for claim. Explain the condition or the fault briefly. ]

Second paragraph: [In this paragraph the sender must write detailed explanation of what has gone wrong with you or any of your instruments, and also mention about your eligibility criteria for the claim. You can also mention about the attached documents in this paragraph.]

Third paragraph: [The sender must conclude his/ her letter and mention that what sort of corrective action you are looking for, also mention that you are waiting for the reply.]

Yours’ sincerely

Name [write the name of the sender]