Inquiry letters are letters of probe addressed to a particular body. These are essential for extracting information that has not been updated by the respective sources of broadcasting. It acts as a catalyst for the recipients to release information on the inquired topics to the benefit of the sender. Sometimes, the insecurities of the concerned body are exposed through the inquiry letters or those aspects are revealed that are paid scant attention otherwise. For example, an applicant inquiring about the pay scale of a firm opens up the internal administrative policies of the firm.
The queries must be sent in crystal-clear language that avoids undue confusion for the reader. The letter should be supported by a strong reference that would further enhance the speed of processing the inquiry. It should be seen that one letter contains one subject of inquiry armed with limited number of questions as infinite doubts and unbounded queries would increase complexities.
Inquiry letters should be written following the said norms:
- The contact information of the addressee should be provided in detail so that the letter reaches the right place.
- The letter should be written tactfully without sounding imposing.
- The inquiry should be made right in the first paragraph.