The warning letter is formulated for the sole purpose of issuing a warning against a certain action. It is an act through which a particular action is prohibited and all legal consequences are stated incase the warning is not heeded. This can be applied for varied reasons, whether commercial, non-commercial, personal or otherwise. This is a necessary step that is done before actual steps are taken to redress certain problems. The subject of warning must be directly approached. This needs to be formatted in a lucid manner and the language used should be simple yet commanding. While writing the warning letter, certain points must be kept in mind:
The party against which this warning letter is issued must be clearly addressed at the very beginning of the letter. The action should be briefly described for which this letter has been constructed. This must also include the reasons for issuing such a letter. There must be explicit mention of the illegality of the action and the need to stop or redress immediately.
The warning letter should provide a time period within which this action must be rectified, after which there will be inevitable steps taken by the party issuing the letter.