Name (Mention the name of the recipient)
Designation (Mention his designation, if applicable)
Department (Mention the name of the department he/ she works in, if applicable)
Company (Mention the name of the company to which he/ she belongs, if applicable)
Address (Mention the complete address of the recipient or the address of the company he belongs to, whichever is applicable)
Date (Write down the date on which this letter is being sent)
Subject: Write down the purpose of writing the letter in one line
Dear Mr. /Ms. /Mrs. Last Name
First Paragraph: Give a warm welcome to the person.
Second Paragraph: Tell him/ her that you are highly pleased to hear about his/ her arrival.
Third Paragraph: Welcome them once again and extend best wishes.
Thanks and Regards,
Name (Mention the name of the person writing the letter)
Designation (Mention the designation of the person writing the letter, if applicable)
Name of the Organization (if applicable)
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