(Put the recent date)

From:

(Put the name of the sender and position in school/university)

(Put the name of the school/university)

(Put the address and country code of the school/university)

To:

(Put the name of the student)

(Put the address of the student)

(Put the country and country code of the student)

Dear (name of receiver),

I, (name of sender and position in the school/university), is drafting this letter to inform you about the cancellation on your request to apply in our school. There has been a lack of requirements in your part: our school only accepts with the average GPA of 1.25 and the fact that you have problems in your hearing makes us in dilemma in admitting since the our aviation school with proper function of all senses specially hearing.

I hope that this decision will not put you down but instead made you more insistent to achieve your dreams. And also understand our decision for not letting you accepted for your own sake and for the school. If there’s anything that we can help at you, don’t hesitate to call us immediately. We wish you to have a better career and life.

Best regards,

(Name of the sender and position in school/university)

(Put the name of the school/university)