Business letters form an important way of communicating in the business world. It is a formal letter and should be written in a formal style with a cordial tone.
Whatever be the reason of writing, keep your business letters short. The saying ‘time is money’ is followed quite religiously in this sector. It is best to address these letters to a particular person, which means a name should precede a job-title. This adds a personal touch and will also ensure that you get the reader’s attention.
After a brief salutation, move directly to the purpose of your writing. State the reason for writing in a simple, direct and effective manner without using any fancy language. Do not use clichés and exaggerated statements, as your earnestness can be undermined in such circumstances.
Business letters must be divided into short paragraphs, which make for easy reading. You can repeat your purpose for writing in the closing paragraph.
While signing off, remember to mention your name and contact details and make sure to pen your signature if it is a hard copy.