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Business letters form an important way of communicating in the business world.  It is a formal letter and should be written in a formal style with a cordial tone.

Whatever be the reason of writing, keep your business letters short.  The saying ‘time is money’ is followed quite religiously in this sector.  It is best to address these letters to a particular person, which means a name should precede a job-title.  This adds a personal touch and will also ensure that you get the reader’s attention.

After a brief salutation, move directly to the purpose of your writing.  State the reason for writing in a simple, direct and effective manner without using any fancy language.  Do not use clichés and exaggerated statements, as your earnestness can be undermined in such circumstances.

Business letters must be divided into short paragraphs, which make for easy reading.  You can repeat your purpose for writing in the closing paragraph.

While signing off, remember to mention your name and contact details and make sure to pen your signature if it is a hard copy.

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How to write a Business Letter

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Business Letter Writing

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Sample Business Apology Letter

Sample Business Proposal Letter

Sample Business Thank you Letter

Business Proposal Letter

Thanksgiving Letter to Customers

Fees Reminder Letter

New Customer Welcome Letter

Debt Settlement Letter

Cancellation of Order Apology Letter

Business thank you letter to another company for assistance

Confirmation follow up after business meeting

introducing yourself and/or a service

Internal memorandum to employee

Participate in a project

Business to Customer Letters

Types Of Business Letters

Business Letter Example

Business Letter Format

Business Templates

Business Letter Form

Business Cover Letter

Business Farewell Letter

Business Agreement Letter

Business Referral Letter

Business Refund Letter

Business Rejection Letter

Business Resume Cover Letter

Business letter writing is not a complicated process at all. A lot of people do get worked up as it is a formal letter. Though, it is a formal kind of a letter, the procedure to write a business letter is very simple. There are general guidelines that should be followed while writing a business letter.

• The first thing that you should know about while writing a business letter is the purpose. It is very important to know the purpose as to why and about what you are writing.
• When you are addressing the letter to someone in particular or any company as such, make sure you introduce yourself.
• The first paragraph should roughly talk about the criteria. The following paragraphs should pour a little more light on it.
• Make sure that the language used is simple and less complicated.
• Simple language does not mean informal language. You need to write like a professional.
• Make sure you don’t fill up the letter with unnecessary details.
• The last paragraph should sound pleasing. You should thank the reader for putting in time to read up your letter.
• The ending salutation should be well placed with thanking you, sincerely etc.

Download Business letter writing

Document Zone

54^th King Street

Utah, VA 78653

20 April, 2010

Katherine Z Barber

Drive- In Ltd.

78^th Red End

Virginia, WD 78632

Dear Ms. Katherine:

We understand that running a business means having a lot of areas to be concerned about. If you are worried about your documents being printed and stated in the right manner, then you should find someone who can take care of it. Handling all by you might be energy and time consuming. You should be certain that your documents are exactly the way you had pictured it to be. Documents are one such thing that even one wrong point might create major blunders.

At Documents Zone, we ensure that your worries are put to rest. There is amazing and skilled staff that works for us and leaves no room for disappointment in either us or our customers. We would be glad to offer you our FREE estimate about our services and related charges. Please feel free to contact us for absolutely any query.

Sincerely,

(Signature here)

Richard David
President

Download Business Sales Letter

When it comes to business writing letter format, the whole process to do is very simple. There are certain guidelines that should be followed when you are writing a business letter.

The guidelines define the format of a business letter. The format as such comprises of a well defined pattern. The format is as follows:

• The first thing comes is the FROM address.
• Post that comes the TO address
• Salutation is a very important part in the format of not just a business letter but any letter for that matter.
• Once you make the reference, the follow up are the paragraphs. In most cases, the letters usually have three paragraphs.
• The first paragraph is more like an introduction. You need to introduce yourself or your company. Place the general details.
• The second paragraph has the details about the purpose for which one is writing the letter for.
• The third and the final paragraph is more like the ending of the letter, where in you thank the reader for looking into the letter.

Download Business Writing Letter Format

Dean Katherine,

Sales Associates,

156 Stephenson Road,

Orleans, Florida

21 April, 2010

Dear Mr. David

REF: SALES RELATED OPPORTUNITY

This letter states that we at our company are coming up with a new line of products. With this new range, we are willing to offer you the opportunity to take up the duty to popularize the sales. This is a very challenging job and considering the job profile, we expect you to go well with this job.

The product is yet to be launched in the market. This is when the real task of sales strategies should be planned well. Prior the launch, it becomes important to note down the market conditions and plan it from there on. The required hype can be built in amongst the people through different means of advertisement. You have to decide the means to market the product and also by which the sales will increase. The means of advertisement could be through newspaper, hoardings etc.

Yours truly,

Maria Mathews

Download Business Offer Letter

XXX Company

65nd avenue

Wellington Street

New Jersey- 89764

General Manager

Divx Company

Boulevard Street

Kansas- Missouri -98653

Dear Mr. ABC

The first paragraph as such in the letter should cover up the person’s introduction. The other thing that should be covered in the first paragraph is the purpose of the letter. One should make sure that the right words and proper language is used.

The second people should pour light on the purpose. The purpose should be elaborated a little bit. This is the right spot where in you can write about what you want to portray and also as to what you wish to expect from the party in front.

The last paragraph should have words that come across as very pleasing to the reader. The last thing would be a little reminder about the purpose, just to end the letter.

Thanking you

Yours sincerely

ZZZ

Signature

Download Business Letter Model

TO: The employees of the Company

FROM: The H.R Director

DATE: 21 April, 2010

SUBJECT: Dress Code for the Employees

This letter comes as a means to inform all the employees about the rules that go with the dress code. All employees should know that there are certain policies that are used in directing a dress code.

Considering the fact that our company addresses a lot of people every day in the office, it becomes even more important to common appearance in terms of uniform. The following criteria should be looked into while finalising the dress code.

• When it comes to men, it is always advisable to go in for three piece suits or also pant shirt and a jacket. One thing that should not be overlooked is the importance of long sleeves.
• Women should go in for formal business wear. There is always an option for either skirts or pants.

Please contact the reception is there is any other query.

Thank you.

Download New Business Letter

XXX Corporation

5689 Avenue Street

Quadrangle Park, NY 56986

21^st April, 2010

Mrs. Mary Susan

1563 Lattice Street

Chicago, CL 69856

Reference: CD

Dear Mary

It was very nice to meet you at the XXX conference in Texas. I appreciate that you liked the CD’s that were spotted on our stall. However we are very sorry that you dint get a chance to purchase the CD’s. We were running short of stock.

I have sent the CD’s at your address. I hope you liked them. The CD’s have all the information that you had asked for. We appreciate that you liked what our company had placed before you.

Please do send in your feedback. You can contact us any time in regards with any kind of queries. Our contact number and email address is on the CD’s.

Thanking you

Yours sincerely

Mathews Davidson

(Signature should be attested along with the letter)

Download Professional Business Letter

Sender’s Address

Email Address

Date

Receiver’s Address, the following format should be followed

Full Name

Title

Company’s Name

Physical Address

City, State

Salutation should be as shown under:

Dear Mr. /Ms. Or the person’s Name: or Sir/Madam,

There should always be a reference in the introduction of the letter

REF:

Body of the business letter is very important. Make sure that they language is simple and the content sticks to the point. The first paragraph is essential because it discusses the actual point or the reason behind the letter being written. It discusses the purpose of the letter.

The following paragraphs can come as an extension to the purpose again. But make sure there is nothing too prolonging written.

The final lines again should shed light on the reason again. The motive should be just mentioned and not discussed. End it by thanking the person to consider your request.

The close should sound nice and pleasing like:

Yours truly,

Your name

Name of your company/organization

A signature marks the end of a business letter

Download Business Letter Template

Business Letter Head Templates

A.B.C Company Ltd
52^nd Leader Street, Millville, Chicago
Tel: 555-6699

20^th April, 2010

Dear Mr. Hassan:

Reference for Mr Jefferson Blond

Jefferson Blond has been working with us for many years now. From the time he had joined us at A.B.C., he has proven himself to be a great asset to our company. He has always been reliable and not given us any chance to complain about anything related to him.

Jefferson is one such person who was well appreciated for his work. He had a very healthy relationship with his colleagues and was very helpful towards all.

His efficiency was contributed to all areas. He was a valuable element to our company. Certainly he will be considered as one by any company he joins. We will miss him dearly. Considering it’s his decision to move, I recommend him to your company without any strings attached.

Sincerely,

John Locke

John Locke
Managing Director

[email protected]

Download Business Reference Letter

To:
Ms. Lisa Ray

Manager of Business Relations

ABC Company

Brigade

20^th April, 2010.

Ref: Product 789654

Dear Ms. Ray,

We write to you in reference with the product number 789654 that has been purchased from your company’s end on the 26^th of March. DFG56894 is the receipt number of the transaction associated with the product.

The mutual agreement that we had agreed upon stated that the product had to reach our door step with in a decent and workable condition. The contract also stated that the product would be installed by some personnel from your company. But it is very sad to notify this to you that your company has failed to live up on both your promises.

Such a careless encounter does get second thoughts in regards with long time association with your company. The work pattern that we get to see from your company in the very first order itself gets us to re-think over again.

I request you to look into the issue with seriousness and at the earliest.

Thanking You,

Sincerely,

Richard Brown

Encl: Copy of Receipt

From:

Richard Brown

26^th, Ashton Lane

Brigade

Download Business Complaint Letter

Letter should be written on the company’s letter head

Classic electronics limited

59^th avenue road

Kansas, Missouri- 96586

To:

The General Manager

T. R. T. Limited

Chicago

21^st April 2010

Dear Mr. ABC

This letter is written from our end to thank you for considering us one of the business associates to work with you. We are more than happy to be associated with your company.

We assure you that from our end, we will not give you a chance to regret your decision. We would like to hold a meeting with someone from your company to discuss the required details.

The details in regards with the contract should be well planned in advance. We are looking forward to hear from you. Our numbers and email addresses have been mailed to you with the earlier documents.

You can contact us anytime.

Thanking you

Yours sincerely

Mathews David

Senior sales manager

(Signature should be attested with the letter)

Download Thank you for Business Letter

Business Templates

2456 John's Path
Hampton, TX 78456
21^st April, 2010

Technical Department
Blue Card Software, Inc.
4201 Research Zone, Suite 456
Research Quadrangle Stone, NY 24569

Dear Technical Department:

I am addressing this letter to the technical department in regards with the advertisement that was posted by you company; the Blue Card Software Inc. The advertisement about the hardware for the Macintosh computer is something that I am interested in. But, before I make the purchase, I had certain queries that need to be looked into.

Though I have checked up the content on your company’s website, I am still unable to find answers to my questions.

• Does the latest offering from the Macintosh have support to the Viper or the video card?
• Does your company have all the information in regards with the supporting hardware for Macintosh? It will help me just in case I wish to upgrade my system.

I am looking forward to hear from you soon. You can reply me at my email address. The email address is [email protected]

Sincerely,

W. Smith

Download Business Inquiry Letter

21^st April, 2010

Mr. Robert Collin
Senior Buyer
Office- Zone Furnishings Inc.
5698 Haven Avenue.
Chicago, IL 96453

Dear Mr. Collin:

This letter is addressed to you in regards with your account. I am Scylla’s new Sales Representative. I have just joined the company and as per my job profile I will be taking over your account. The account was being handled by Joseph earlier. Now that he is shifted to the other department, I would be taking care of your account.

As a means to get to know Scylla’s customers, I wish to meet in you person. Discuss the needs and requirements that can take the Office- Zone Furnishings to a whole new level. We at Scylla wish to be associated in doing so.

By meeting up face to face, we could set in the level of convenience and ease. As a representative of Scylla, I can give in 100 percent to serve Office- Zone with best services.

I am looking forward to meet you and learn more about your company.

Sincerely,

Jimmy Odon
Senior Sales Representative

Download Business Introduction Letter

Dear Ms. D’souza:

My name is Katherine Jones; I am a senior at the University of Pennsylvania. The subject that I am majoring in is Psychology. I have made it through the Dean’s list almost every semester. I am writing this letter to you, hoping that you understand my interest in the program that is being held at the University of Texas.

I have come to know more about the program from the People’s Magazine. Considering that it is so popular and helpful, I would want to be a part of it. The program is constituted by the best of psychologists around the country. Working with such people and seeking in their guidance is like a dream come true. The best part is that it allows us to reach even more closely to the real human.

I would want to discuss more about the program. I hope you don’t have any problem if we do this over the phone. My number is 555-9999.

Sincerely,

Katherine Jones

Download Business Letter of Intent

234 Boulevard Street

New Orlando, LA 69856

April 20, 2010

Ms. Caroline Sheer

Indus Bank & Trust

569 Cathedral Road

San Francisco, CA 89653

Dear Ms. Caroline,

I want to begin by thanking you for taking out some time from your busy schedule. I appreciate you speaking to me in regards with the Finance program that we have come up with. I must say, I was very pleased talking to you about the program and seeing that you appreciate my enthusiastic attitude towards knowing more about it.

The qualifications that you have posted go well with the program. My skills go well with the program. The internship programs that I have served also stand as a strong positive point in the process. I assure you that I will blend into the set environment and bring in my best.

Thank you for considering me for your Financial Program. I look forward to hearing from you soon.

Yours truly,

Beth Cooper

Download Business Thanks Letter

When you have to write a business letter, there are a few things that you should keep in mind. The general guidelines that are set will help you in writing not just basic but all kinds of business letters.

The way you address the person or the company should be done in the proper manner. There should be a reference, without which the letter is termed incomplete. Make sure the paragraphs are well divided. The first paragraph should cover the criterion of the letter. Make sure there is not much elaborateness.

Then end should be proper as well. Make sure that you thank the reader for looking into the content. That means the end should be pleasing. Make sure you do not use shortened forms of verb. Like for instance ‘don’t instead of do not’. This is a formal type of letter; the writer should always remember this. These pointers should be followed for all kinds of letters.

Download How to write a Business Letter

Deb’s Butter House
26 Peter Avenue
Seattle, WA 63985
Tel: 555-9696
Fax: 565-9696
Email: [email protected]

20^th April, 2010

Jeremy Howard
Sales Manager
Butter Specialists Inc.
231 Bubble Road
Millville, IL
Dear Mr Howard:

This letter is in response to your call that you had made to our company’s number. You had called us inquiring about a particular order that you wish to place with us.

In regards to the queries, we confirm your order as per the order no. 162 x kidder mills reference No. 656. Next time you call us, you won’t have to bear in all the questioning, you can give us the reference number and we will provide you with the status of your order.

The shipment however takes about a week to reach the address that you have states. The whole process is a bit elaborative, but only to assure you that our services are best and reliable.

If there is anything else that we could help you with, please feel free to contact us again.

Yours sincerely,

Karen Smith
Director of Deb’s Butter House

Download Sample Business Letter

Business letter writing is not a complicated process at all. A lot of people do get worked up as it is a formal letter. Though, it is a formal kind of a letter, the procedure to write a business letter is very simple. There are general guidelines that should be followed while writing a business letter.

• The first thing that you should know about while writing a business letter is the purpose. It is very important to know the purpose as to why and about what you are writing.
• When you are addressing the letter to someone in particular or any company as such, make sure you introduce yourself.
• The first paragraph should roughly talk about the criteria. The following paragraphs should pour a little more light on it.
• Make sure that the language used is simple and less complicated.
• Simple language does not mean informal language. You need to write like a professional.
• Make sure you don’t fill up the letter with unnecessary details.
• The last paragraph should sound pleasing. You should thank the reader for putting in time to read up your letter.
• The ending salutation should be well placed with thanking you, sincerely etc.

Print should be on the corporate letter head paper

20^th April, 2010

Mr. Robert Brown
Senior Buyer
T. K. Furnishings
52^nd Avenue
Chicago, IL 56963

Dear Mr. Robert:

This letter has been written keeping in mind your association with our company. I am the new Sales Representative. I want to briefly introduce myself. I am Samantha. I have joined the Karma Company just about recently. As per my job profile, I will be taking care of your account from here on.

I would like to meet you in person to check in on the details on an elaborative front. It would be nice to speak to you face to face. Our customers mean the most to us. As you are one of our priorities, prime attention is always given to you.

I am looking forward to meeting you. Please do let us know your convenience hours. You can call us or email us in regards with the plan.

Sincerely,

Silver Karen
Senior Sales Representative

Dear Mr. Schuster,

We address this letter to deeply apologize for the difficulty you have faced in terms of the shipment of the goods. The goods under the order no. 369 that reached your door step on the 16^th April turned out to be defective. We do understand your disappointment in us; we deeply regret your inconvenience.

Our products are shipped only after checking with the quality. Our products are always high quality products. The problem that you had to face cropped up due to the loop holes in our administrative department who shipped the products without any check.

We have already dispatched a new product for you from our end. We hope to bring in best quality throughout.

If you have faced any other form of inconvenience, please feel free to contact us.

Sincerely,

Mr. Harris

Dear Mr. Crank:

In a business firm, there are many things that you need to take care off. There are different departments and concerns that need to be looked into. The one thing that you might be concerned about is how you could cut down on your printing costs. You have a target set to get down the costs by say 30% every month. Then we at our end will help you achieve that target.

At our end, we check into every aspect related to your goal. The review is done to get a clear cut picture of the market statistics. This way the exact position of the system is brought on surface. The plan is sketched down based on the review. The in depth report will have plans that will help you get all the benefits.

We guarantee you with best services and also good results. We have enclosed the review of our work so far. Please give some time to look into it.

Sincerely,

Mathews Kerry

21^st April, 2010

Mr. Christopher Mathews
President and CEO
Lever Dynamics Ltd.
56 Brigade, Suite 4658
New York, NY 15638

Dear Mr. Christopher:

I, the chairperson of the “helping hand” in New York personally want to thank you for the support you have lent to our organisation. In today’s world, it is very difficult to find such generous donors like you.

Lever Dynamics has been playing an influential part throughout the campaign. The support and assistance in more than one criterion was so applaud able that we are running short of words. The target that we had set has been achieved. In fact we have benefitted more than desired.

We are glad that companies like yours realises the importance of social communities and related needs.

I look forward to seeing you at the G.L.A.D. special thank you reception next week. It would be an honour.

Yours sincerely,

Juan Moore
Fundraising Chair

Dear Mr. Mathew Davidson:

Business firms are always under stress when it comes to certain issues. Considering that your company is a newspaper firm, we at our end have the best deals to offer to you.

There is enough paper and ink used in the printing process. We from our end ensure that the results and gains are more where as the investment is on the reasonable scale. Working with us, you can for sure find nothing less than 10 % of profits.

We look into all possible resources that can gain you profits. The overall market system is analysed very well and based on those statistics the future strategies can be looked into.

With the proper analysis, we will place the best plans for you. Based on those plans, you can see for yourself the rise in the profits. We ensure that you will not be disappointed in any which manner.

Sincerely,

Mathew Davidson

Dear [name of customer here],

We are excited whenever Thanksgiving is here. It is a perfect time to thank everyone, including you, our customers! We would like to thank you for believing in our products and services making our business thrive in the market. Competition is undeniably stiff, but we remain steadfast because of you.

Allow us to express our gratitude for having you as one of our loyal customers. The past year has really been good, and we look forward to having you still as our customer in the years to come.
We hope you’ll have a fruitful Thanksgiving celebration this year.

Again, Happy Thanksgiving!

Regards,

K&R Enterprises

Download Thanksgiving Letter to Customers

Dear Ms. Isabelle Walter:

This is in reference to your unpaid Internet bills for the months of July and August. We have been trying to call you, but your phone cannot be reached; we assume you already changed your cell phone number.

We would like to remind you that you have to pay $100 plus $10 interest that are due as soon as possible. If you wish to terminate your Internet plan contract, we wish that you get in touch with us as soon as possible so we can work on the necessary process.

This is a form of written warning, as we could escalate this to a law firm once we did not hear any word from you upon receiving this letter. You can contact us directly if you have any questions. Our phone numbers are 952-458-962 and 952-745-9615.

We hope to talk with you soon.

Best regards,

Smart Internet, Inc.

Download Fees Reminder Letter

August 10, 2010

Dwight Parker

Yell Agency

Eastwood City

Dear Mr. Parker:

Warm greetings!

We are very pleased that you have chosen Union Bank as your company’s partner bank to work on your employees’ payroll.

Your decision serves as a challenge on our part to prove our worth to be your company’s partner in handling the finances of your employees. We are hoping that everything will be good as we start our new corporate ties.

If you think you need clarification on any aspect of our business, you can easily contact our head of Customer Relations, Marivic Anderson, who would be glad to assist you with your needs.

We hope to forge a long-term corporate relationship with your company.

Best Regards,

Katlyn Collins

CEO

Union Bank

Download New Customer Welcome Letter

KLP Financial Services, Inc.

3645 Anapolis St.

Clarkson, GA 30021

Re: PS Bank

Creditor: PS Bank

[Account Name]

Total Current Balance: $21, 985.23

Account Number: [xxxx-xxx-xxx]

Dear [Name of Debtor]:

As we discussed last week, KLP Financial Services, Inc, accepts your suggestion and offer to pay $20, 359.24 as a settlement for the mentioned account.

However, allow us to make it clear that this offer will expire in November 5, 2010. Therefore, if KLP Financial Services, Inc will receive the amount on of before the said date, then we shall consider the indebted amount fully settled, and we shall also cease our collection efforts.

Regards,

Katelyn Pratts

Collection Representative

KLP Financial Services, Inc.

Download Debt Settlement Letter

August 6, 2010

Mr. Ralph Harris

General Manager

Clip & Paper Office Supplies

Dear Mr. Harris:

This is to inform you that we are cancelling our order of 100 boxes of bond paper due to the late delivery of our current order of 100 boxes of pens. We understand that your business is still new in the industry. However, we cannot afford to adjust to your own short comings as we are also maintaining a name in the industry. Any delay on your part may cause losses on our business.

We are really sorry that we have to cut our business ties this short.

We wish you success in the future endeavors of your business.

Regards,

Kate Martin

Procurement Officer

Citibank, Inc.

Download Cancellation of Order Apology Letter

M/s. Silverton Enterprises

78, Haddows Street

Nottingham NG76BP

Dear Sirs:

At the outset, we thank you very much for all the assistance you rendered to us when we were with you a couple of days in your town in connection with our proposal of setting up our business. It was indeed a great pleasure to be with you and taking all guidance and assistance that we were literally successful in paving basic infrastructure in setting up our business operations in your area. In all probability, our operations should get into full swing in a bout a fortnight’s time.

At this juncture, we request you to kindly visit us and let us have the pleasure of reciprocating our gesture. We are sure our mutual understanding and cooperation will go long way in promoting each other’s venture in their respective places and we look forward to your reciprocating spirit.

Thank you once gain,

Very truly yours

Download Business thank you letter — to another company for assistance

Ms. Jane Rodon
United Way
2300 E. Broad Street
Oxford

Dear Ms. Rodon:

Thank you very much for talking with me on Monday in response to my inquiry about summer internship opportunities in social services in the Oxford area. After speaking with you and another Oxford University alumnus whose name I obtained through web,  I think I am very much prepared to pursue internship opportunities.

As per your advice, I have updated my CV a copy of which I am forwarding to you, wherein you will find my recent hotline volunteer activities. I also plan to contact Deborah Warden as suggested by you and I appreciate your giving me her name.

Thank you for inviting me to visit your office. I will be in Oxford during autumn break, when I will call your office two weeks prior to explore if it would be convenient to schedule a visit.

I once again thank you very much for your help and advice. I look forward to meeting you in September.

Sincerely,
Morgan Jeoffery

Download Confirmation follow up after business meeting

Ms. Margaret Thatcher                                                                                                              Director, Corporate Services
Riviera International Inc.
245 Dearborn Park Road
Birmingham BG67GB

Dear Ms. Thatcher:

It was a great pleasure in meeting you though briefly at last week's Board of Trade event. I was fascinated by your synopsis of the history of Riviera International over the past, almost half­ a century. Obviously, your company has a rich corporate heritage and tradition besides being blessed with a continuum of leaders of prudence and thoughts who had the guts to change course at key points along the way that your company could remain competitive and continue to lead its industry.

As I mentioned to you, the final edition publications is a specialty publisher focusing on corporate publications including annual reports, corporate profiles and corporate histories. We have been in business for over 10 years and during that time have grown from a two men start­up to a serious corporate publisher with over 100 employees. We have been contracted by over a dozen Fortune 500 companies to produce both annual and special occasion publications on their behalf.

Thank you and looking forward to the pleasure of meeting you again,

Warm regards,

Sincerely yours

Download introducing yourself and or a service

October 30, 2010

From: Meridith Marconi

To: Franco Johnson, Director, Research Program

Subject: Commendation — Henry Marx – Transport Demand Project

This communiqué is to officially commend Marx Stapleton for his brilliant

contribution throughout his assignment to the Transport Demand Project (TDP).

As you know, Marx has been working on special assignment with the TDP team
for the past seven months with his return to your part of the organization shortly, I wanted to ensure that he gets some recognition for his noteworthy and exceptional contributions to the project.

As an econometrician, Marx's role in the project was prominent to its timely and successful completion. It was he who worked long hours, several nights with sacrificing his weekends with his small team of researchers, to specify first and then testing the thousands of equations that had to be run. The quality of Marx's written work was also exceptional. His regression analysis summaries were always very well written and hardly required editing.

As a colleague and project team member, Marx was outstanding too. His upbeat enthusiasm for the project was communicable, and he seemed to have motivated his entire project team. He was very much liked by the entire team members and thus he
became unofficially a deputy project manager.

In conclusion, I would like to say that I have worked with many junior economists
and econometricians over the years and have never run across one as professional and productive as Marx was on the TDP. I believe that the organization as a whole should recognize his exceptional contribution to a major project.

Meridith Marconi

Cc: Marx Stapleton

Download Internal memorandum to employee

October 18, 2010

Mr. Raymond Seldanha

President

Campus Renaissance Inc.
2850 High Bridge Road
Edinburgh UK

Dear Seldanha:

Woodline Properties is pleased to submit herewith our letter of interest to participate in your campus neighborhood development project.

Ever since we were invited to address this exciting opportunity, our team members have joined hands to produce an initial plan we believe will energize the neighborhood, strengthen the University community besides producing long ­term benefits for the entire City of Edinburgh.

We are a team of professionals with a proven track record in this region having the potential to successfully transform our plan into reality. Our team comprises members who have worked together on numerous successful projects. They have been assembled for this project because of the enormous trust and confidence they have with each other. You can be assured that the lead partners in our group will manage the project closely and carefully with accountability for results will never be delegated.

In the weeks ahead, we look forward to receiving comments from Campus Renaissance and the community at large about our preliminary proposal during the public consultation process. We understand that right now the plan is clearly a 'work in progress' which can only be improved by input from the various stakeholders who care the most about the area in question. We therefore look forward to using their input to develop a comprehensive integrated final development plan.

Thank you for giving us the opportunity to participate.

Sincerely

Download Participate in a project

Dear Valued Customer

At the outset, we thank you for your kind patronage of our services and we are proud to be associated with you for continued service to be rendered during the course of our association.

We have brought out a revolution in maintaining this service by introducing a toll free line to enable you to save your hard earned money while calling us for any assistance or service required at any time and while we care to attend to your immediate needs, we also take your calls at our cost.

Please make a note of our toll free number is which is ………………..which will be working 24x7x365.

Please let us know if there was any situation where your requirement was unfulfilled or your call was not responded any time so as to initiate corrective action at our end.

We also invite your valuable suggestion to improve our services.

Thanking you and assuring you of our best services,

Manager Customer Care

Download Business to Customer Letters

As the name suggests, a business letter is a communication medium preferred in the business environment. The thing which differentiates the business letters from the ordinary letters is the formal approach which they carry. There are different types of business letters used at different times. Application letters are made while applying for a job, tender, etc. The appointment letters are the replies to these application letters. The contract letters are the ones which are used while sharing the details of a contract.

The complaint or the grievance letters are the most commonly used ones in any business. Cancellation letters are used for the purpose of cancelling a rendezvous, a deal, etc. There are other business letters like letters for promotion, for congratulations, for condolences, etc. The formal approaches in which all these letters are dealt with are in form of Business Reply letters. All these letters make up for business communication.

Download Types Of Business Letters

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Business Letter Templates

From,

Mr. D’Souza,

The manager,

Dream Mall

To,

The Working Staff,

Dream Mall

Dear staff people,

I, Mr. D’Souza, the manager of the Dream Mall, have something to share with all of you. There are certain things which the management of the Mall wants it’s working people to be made known about. Like every year, there are festive offers waiting for this year’s Christmas month. The management is expecting that the Mall shall yield more profit that all other past year. In order to make this happen, all the working staff people are made aware of the fact their working timings are extended by 2 hours on a daily basis.

The news of working extra time comes along with a pleasant news that the management of the Dream Mall has decided to give a bonus to all the working staff people of not one but two months. The bonus is to encourage a new lease of enthusiasm among the staff. Wishing you all a prosperous festive season ahead,

Yours Sincerely,

Mr. D’Souza.

Download Business Letter Example

Date:

From,

(Sender’s name)

(Sender’s address)

To,

(Recipient’s name),

(Recipient’s address)

SUBJECT- The grievance relief

Dear sir/ madam,

This letter is a result of sheer desperation and despair. It has been more than a month that the Mall management has promised for the compensation of the damage incurred to the health of my grandmother. After considering all the pros and cons, the mall management has decided to do away with the medical bills and they have even promised for apology compensation. The apology compensation, set aside, the mall management has not even fulfilled the promise of paying the medical expenses of their negligence.

This is the last letter as far as personal communication is concerned. If the response does not turn out within a week, this would assume a legal face. This has been discussed in the last meet itself and now considering that there is no scope for any improvement in the near future, the legal way is the road ahead. Please, avoid any bitter consequence in future.

Yours sincerely,

(Sender’s name and signature).

Download Business Letter Format

To,

Terry Cot Limited

23 Regina High Road

South Dakota, Las Vegas 7900

Dear Mr. Terry,

This letter is in regards to the telephonic conversation we had about the business transaction that we want to enter with your organization.

We had a telephonic conversation with you and informed that we are interested to supply raw materials to your organization for the purpose of manufacturing products and you had asked us to send a letter in writing along with a rough quotation. We specialize in supplying raw cotton material. We take order of minimum one ton of raw materials per consignment. The price per consignment is $3000. We take fifty percent of the consignment amount in advance and the rest after delivery.

I believe that you are fine with all the above mentioned details and it meets your expectations. We are looking forward to a business transaction with your organization.

John Mayo

Marketing Manager

Raw Supplier Limited

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Letterhead Templates

To,

Name of the recipient: ______________

Designation of the recipient: _____________

Name of the recipient company: ____________

Address of the company: ______________________________

Dated: __________/___________/_________

Subject: ________________

Dear ______________,

It gives me immense pleasure writing this letter and informing you that it will be an honor for us if we can enter into a business transaction with your organization.

We are an organization specializing in manufacture of ______________________ established in the year _____________________. We would like to supply our products to your organization for the purpose of distribution and sale by your organization. The amount we would be charging is ______________________ per _______________. You can make the payment to us in either in cash, cheque or money draft.

I hope you consider the above business offer and enter into a business transaction with us.

Regards,

Name of the sender: _______________

Designation of the sender: _____________

Name of the sender company: ____________

Address of the company: ______________________________

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Business Card Templates

To,

Rene Weather,

Managing Director

Sun Rise Technologies Limited

64 Straight Drive Road

New York, New Jersey 7789

Dated: 12^th of February 2012

Subject: Cover letter for entering into a business relationship.

Respected Mr. Weather,

We would like to express our desire to enter into a business relationship with your organization.  We are the service providing Company with specialization in providing cleaning and janitor services to various organizations.

The name of our organization is Cleaning Mates Limited and started our operations in the year 2008. Since then we have provided our services to the most reputed companies in the country. We have provided hundred percent customer satisfaction and left no scope for complaint.

It would be great honor if you could grant us an opportunity to serve your organization and we can assure you that will be left with no scope for complaint. I am enclosing the company profile and service details of our organization.

Regards,

Nathan Lee

Managing Director

Cleaning Mates Limited

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Business Cover Letters

To,

Roger Moore

Chief Executive Officer

Bates and Mates Advertising Agency

34 Success Full Lane

York Shire, United Kingdom 5890

Date: 6^th of January 2011

Subject:  Letter for business farewell

Respected Mr. Moore,

This letter is to let you know that it has been a great pleasure doing business with you. We are closing the operation of our organization in this country and thus wish to bid you farewell.

You have been handling all the advertising and promotion work of our organization since we started our operations in this country. We have had great response due to your advertising work. But, in order to cut down the business cost and due to depression in market we will have to close our operations in this country and shift to Japan where our headquarter is located. Thanking all your staff members for their co-operation and support.

Hope to work together with you in future.

Regards,

Neil Glenn

Managing Director

Gas garments Limited

To,

Tyler Live

Managing Director

Bates and Mates Limited

23 Roger Moore Street

York Shire, North Land 9078

Dear Mr. Live,

This letter is in response to the business proposal sent by your organization to provide cleaning and repairing service to our organization. We agree to go ahead with the business proposal.

Our management team has gone through the company profile sent by your organization and they are very impressed with it. We are also aware about the reputation of your organization in the market. Above that we would also require a vendor to look after the cleaning of the office premises. We would like to give the responsibility to a responsible vendor and thus, we agree to take your services.

I would request you to send all the required documents so that we can seal all the business formalities. We would also like to know the date from which you can provide your service. I am herewith enclosing the agreement form to be filled in by your organization.

Regards,

Edward Norton

PR

GL Technologies

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Business Letter Templates

To,

Green Moore

Administration Department head

Tim Burton Limited

23 Yankee Doodle Lane

Sin City, Los Angeles 5690

Dear Mr. Moore,

It gives me immense pleasure to refer the service of Bates Agency for the purpose of advertising and promotion of your organization.

Since last five years our sales and promotion department has been working closely with the employees of Bates Agency. We give the details of our requirement to the agency and they deliver the required ad or the promotion strategy. Since Bates Agency has been providing their service the sale of our product has increased. Above that the agency has good reputation in the advertising world.

I would suggest you to consider the services of Bates Agency and see your business grow. I can assure you that you won’t regret if you avail the services of the agency and rather you would be thanking us for referring their services.

Regards,

Henry Lee

Marketing Department head

West Side

To,

Sean Penn

Creative Head

Universal Production House

67 Mountain High Road

California, Los Angeles 9878

Dated: 5^th of February 2012

Subject:  Refund for the amount paid for the project

Respected Mr. Penn,

This letter is in respect to the amount paid to your organization for the post production of the corporate film produced by our company for one of our clients. We would you like you to refund the amount that we had paid as you are unable to meet the deadline.

We had assigned the post production work to you on 1^st of December 2011. You had given us deadline of one month and we accordingly confirmed the same to the client. As you were unable to meet the deadline, you had asked for one week extension. But it has been two months since we assigned you the project and the client is angry with us.

We would like to have refund of the amount we have paid to you as soon as possible.

Regards,

Rick Martin

Garry Productions

To,

Tango Charlie

Marketing Department Head

Convent Technologies Limited

12 Time Square Street

Normal City, United Kingdom 5678

Dated: 5^th of February 2012

Subject:  Rejection of the business proposal proposed by you

Respected Mr. Charlie,

This letter is in regards to the business proposal sent by you on 25^th of January 2012. We would like to inform you that the business proposal has been rejected by our administration department.

You had sent us a business proposal to develop the work related software for our organization and we had asked for your sample work. Our administration department reviewed the sample sent by you, but they found it to be much below the standard we are looking for. It does not suit our purpose. That is the reason why we have to reject your business proposal.

I hope you understand the reason for the rejection. We would surely look forward to do business with you some other time.

Regards,

John Woo

Assistant Manager

Manufacture Limited

To,

Sean Penn

System Administration Head

Universal Technologies Limited

42 Mountain High Road

California, Los Angeles 9890

Dated: 15^th of February 2012

Subject:  Business resume cover letter

Respected Sir,

This letter is in response to the advertisement posted by your organization in the classified section of Times Jobs on 12^th of February 2012 for the vacancy in the position of a software developer. I would like to apply for the vacant position.

I have done my Masters in Software Engineering from the prestigious California Institute of Technology in the year 2007. I have five years of working experience in the field of software development. I have worked for prestigious information technology companies as a freelance software developer. My work has always been appreciated by my clients.

I can assure you that if you hire me for this position, you won’t regret. I am enclosing a copy of my resume along with the cover letter.

Regards,

Norman Creed