Employment letters are formal letters written at various points in time. They could be written both from the employer’s side as well as the employee’s side. These letters are necessary for professional/official communication.
Cover letters, interview thank you letters, job acceptance letters, employment reference letters, etc. are all termed as employment letters. Sample letters can help you to formulate these letters to suit your particular needs.
While writing any kind of employment letter it is important to keep the tone formal and cordial. Use simple and clear language avoiding slang and clichés. Make your letters unique while maintaining the standard business format.
Keep the letters short and simple. The opening paragraph must clearly state why you are writing the letter. The body of the letter can be made up of two or three paragraphs depending on the content. While concluding, sum up your purpose and sign off courteously.
56 Tango Charlie Street
Brooklyn City, Iowa 7845
Dated: 2nd of March 2012
Subject: Letter for employment authorization
Respected Mr. Lee,
This letter is to authorize that Mr. Steve Care has been an employee of our organization, Diesel Industries Limited. He was working in the position of assistant sales manager from the period 12th of May 2007 to 20th of February 2012.
Mr. Steve Care has fulfilled all his tasks and has met our complete satisfaction. He has always been an excellent employee and very hard working. There has not been a single month when he did not met his sales target. He has also been a good team leader inspiring his team members to exceed the given sales target and bring revenue for the company. During his tenure he has also received number of awards for his performance.
In case if you need any other information please feel free to call me on 00-987-8787-778
Administration Department Head
Diesel Industries Limited
Gas Garments Limited
78 Universal High Street
Holly Wood Los Angeles 6789
Dated: 12th of March 2012
Subject: Employment transfer
Dear Mr. Howard,
This is to inform you that you will be transferred to the marketing department of Fashion Garments Limited from the marketing department of our organization, Gas Garments. You employment is going to be transferred.
Fashion Garments Limited used to be the twenty percen51% shareholder of your organization Gas garments Limited, but, now they have acquired one hundred percent shares. As a result from 20th of March 2012 you will be employed under Fashion Garments Limited. Your designation will remain same as that of an assistant marketing manager. Moreover there would be no revision in your salary structure, but, you would be reporting to a different office address located at: 34 Grant Road, Holly Wood Los Angeles 6782.
I hope you agree to the above employment transfer.
Fashion Garments Limited.
Soft Core BPO
47 Allen Creek Road
New York, New Jersey 8456
Dated: 23rd of May 2011
Subject: Employment Extension
Dear Mr. Moore,
This letter is in regards to your employment in our organization in the position of an operations manager which is supposed to end on 30th of May 2011. We wish to extend your employment till a later date.
As you know as per our company policy all employees retire when they turn fifty five years old. As per the company policy even your retirement date is suppose to be on 30th of May 2011. But, as the higher management is pleased with your service provided during your tenure in the company we would like to extend your employment by one more year. After that retiring from the organization, would be at your discretion.
Human Resource Manger
Soft Core BPO
GL Technologies Limited
56 West Side Street
North Carolina, California 6789
Dated: 5th of June 2011
Subject: Letter for experience for Barry John.
Respected Mr. Lawyer,
This letter is in respect to Barry John who has applied in your organization for the position of an assistant manager. We wish to inform that he is an ex employee of our organization.
Barry John had joined our organization on 21st of May 2004 in the position of a customer care executive. After two years of his service he was promoted in the position of an assistant manager. He has a working experience of five years in our organization. He was an efficient employee and always followed all the company policies and procedures and maintained integrity.
I would request you to accept this letter as his employment experience in our organization.
Human Resource Manager
Sun Rise Technologies Limited
Sun Rise Towers
67 Herbert High Road,
New York, New jersey 8567
Dated: 2nd of May 2011
Subject: Letter of release from employment
Dear Mr. Penn,
This letter is in reference to your letter of resignation dated 27th of March 2011. You are released from all your services with our organization.
You had resigned from our organization on 27th of April 2011 with the reason that you have to shift to your hometown as your father is not keeping well. Your resignation is here with accepted and you are relieved from all your responsibilities of the company with effect from the close of business hours on 27th of April 2011. You have also served your one m nth notice period so you have nothing outstanding towards the company.
We wish you all the best for your future endeavor.
Lisa Marie Presley
Human Resource Manager
HSBC Electronic Data Processing Private Limited.
Manager, HR Department
2nd Victoria Lane
1st January 2012
Subject: Resigning from the post of Associate Manager.
I am writing this letter with a purpose to notify you that I am resigning from my employment. My last day at Hogwarts Company as Associate Manager would be on 15th January 2012.
To expand my career goals and opportunities, I have accepted a position with Derek Company. During my three years of employment period at Hogwarts, I had great time working with graded professionals and cooperative staff personnel. I will miss being a part of surprise parties and get together that are being held by our seniors.
I will gladly be available if I may be of any assistance to you during my remaining days. I am truly thankful to each and every member associated with Hogwarts Company for allowing me to work with them.
I wish for the success of Hogwarts in future.
Date: 4th of January 2012
Subject: Self Employment Declaration letter
To Whom It May Concern
I, George Elson, states that I have been self employed for a period of 3 years and 8 months under the business name “Elson Publishers”.
The nature of my business is as follows:
- Specifically, publishing academic, college textbooks and educational books of various authors across the world so that it could help the students profusely.
- Also, publishing fictitious and non fictitious story books.
I have been operating my business from the address Elson Publishers, PO Box: 56, North Harbor Portsmouth, East Hampshire United Kingdom.
My gross income for the financial year 2010-11 was $ 34,000 and expecting an income of $45,000 on the present financial year.
I hereby, declare that all the lineaments stated here is true to my knowledge and put forward at its best.
Eskimo Enterprises Ltd
11, Shark Street
21 January 2012
Subject: Resignation from the post of Administrative officer.
I am writing this letter to notify you about my decision to resign from the job post of Administrative Officer. The effective date of my resignation would be from 1st of March 2012.
Coming to the terms and conditions of the organisation, I have served the 45 days notice period. Working under company’s policies, I have thoroughly fulfilled all the paper work and formalities that were required for the resignation. As told to me my Richmond Davidson, HR Manager, I have submitted all my documents, files and folders to the Human Resource Department’s reception.
It was a true learning experience working with Eskimo Enterprises. Working under such an esteemed organisation was a proud pleasure. I believe that my contribution has helped the company in some or the other way. Kindly let me know if any further formalities are needed to be fulfilled.
16th Victoria Circle
27th January 2012
Subject: Thanking you for your unending hard work towards the completion of “Project Finland”.
I am sending you this letter as a short note to thank you for your hard work and efforts you had put in to complete “Project Finland”.
Peterson, your work has been greatly appreciated by the senior staff members. I greatly and humbly appreciate the extra time that you devoted for this venture and made it a success. I am really thankful to you for your dedication and I truly believe that it would have been impossible without your involvement. As we wanted our project to be self descriptive and neat in its approach, you have filled our organisation with new dreams.
Please accept my personal gratitude for the same. The entire team at Glorious Company wishes to honour you by arranging a get together on 1st of February in the main ground. Kindly be there to enjoy your success.
Thanks a lot.
Manager, Gracious Company