Invitation letters are used for both personal as well as business purposes. Though these letters serve the same purpose as an invitation card, the fact is that invitation letters are more personal and generally contain additional information or details.
While starting off an invitation letter, mention what the reader is being invited to. The name or type of event, date, time and venue are the basic facts that any invitation letter must contain.
The letters can also mention the expected dress code for the occasion. You can also include details like what the program would entail and mention if the invite includes lunch/dinner/cocktails etc. All these additional inputs can help the readers to come better prepared for the occasion.
If you so wish, you can extend the invitation to any personal guests or family members of the person you are addressing it to. In case of occasions where you do not want to receive any gifts, be polite in mentioning so.
Before you sign off, remember to include RSVP details, as it will give you a fair idea of who is and who is not attending.
Subject: Invitation letter for attending the event!
Dear Mr. Hamilton,
We cordially invite you to attend the christening event of my Son John Francis Spencer on May 7th, 2012 at St. Merry Church, New York. I have invited a few relatives and close friends to attend this christening ceremony. You are requested to bring your family to make this christening event more meaningful and solemn. I have enclosed an invitation letter of this event which contains the complete venue details and time of the christening.
I hope that our families will spend a quality time together during this ceremony. My Wife Marian and Daughter Laura are so excited to meet you on this blissful day. In case you want to contact me, you can call me on my older landline number: 8900 596 6979
Subject: Letter of Invitation for Attending Seminar
Dear Mrs. Harlot,
On the behalf of Mr. Arnold Simpson- the C.E.O- sales of our company, I am inviting you to join an official seminar prior to the regular Business Summit. This seminar is scheduled on May 7th, 2012 at Hotel Kingston, New Jersey. The objective of this seminar is to provide effective solutions and strategies in order to handle the diverse sales & marketing issues. Kindly find enclosed an invitation letter for the seminar for your ready reference.
During this seminar, the innovative ideas and information will be provided to conduct all sales related activities successfully within a committed time frame.
I, Maria Gomes, am writing to confirm that I wish to invite Mr. Hennery Smith [Brother] to visit for 6 months of duration in order to spend summer vacations at my USA resident. I hope that he will be able to join me on July 10th, 2012
I am a permanent resident of the U.S.A. I have annual income of $50, 000. I am able to accommodate him for the duration of 6 months during his stay. I am capable of providing him shelter, medicine, food along with all travelling and the other personal expenses.
Along with this letter, I have enclosed all appropriate documents as followings:
Copy of Passport
6 months bank statement
Certification of Employment
In case of any further information, please contact me.
As being our business partner, this is to inform you that Diamond Sales & Marketing Group of Companies is officially seeking to form an Advisory Board with selected Board members to deal with the financial and sales issues. Mr. James Glibly, Managing Director of Diamond Sales & Marketing Group of Companies, will conduct an official meet regarding the selection of Advisory Board on May 7th, 2012 at sharp 10 am at our regional office. For more details, kindly find enclosed invitation of advisory Board summit.
Mr Glibly and the other board members will short list three advisory board members who will suggest the effective sale & marketing strategies in order to control the finance overflows.
For any query, please feel free to contact us at: [email protected] or 5960 599 7979.
We seek your presence in the Advisory Board Summit.
I would like to invite you to join me over a dinner party which I have arranged on my birthday on May 6th, 2012 at Hotel Sky High, New York. All our college friends are invited to my birthday party. Since, we all are working and running through busy office hours thus I have scheduled my birthday party in the evening at around 8 PM. I have enclosed a birthday party invitation for venue details.
You need to show the dinner party invitation card at the hotel entrance so that the concerned hotel staff will escort to the dinner party banquet. I believe that it is going to be a great celebration with all of our friends. We all will surely have a great time.
My Name is Amanda Gear and I reside at: 45/ A, Lake View Apartments, Spencer Market, New York, America. I am a permanent United State’s Resident.
Hereby, I request you to issue a Visa to Mr. Andrew Gear in order to allow him to visit me at my resident in the USA. Mr. Andrew Gear is my Brother and he will be visiting me from June 1st, 2012 to June 30th, 2012 to attend the birthday of my only son.
During his visit to the USA, he can stay with me in my apartment at the above mentioned address as I am fully capable of providing him board expenses, medical facilities and food while he is in the United States of America.
I have enclosed all required evidences/ documents which are required to complete the immigration formalities to issue an American visa from the USA consulate.
I am very excited to invite you all to my wedding on May 5th, 2012 which will take place at Kingston Church at sharp 10 a.m. I am marrying my long- term boy friend Jorge Hopkinson who is settled in New York, U.S.A. I have enclosed my wedding invitation for complete venue details.
After the service, we have planned a reception party with entertainment program to be held at Hotel Queensland, New Jersey where we all will enjoy quality drinks with lunch buffets and afternoon karaoke. I really seek your presence on this momentous event of my life. Please let me know about your plans so that I can arrange everything for your convenience.
Subject: Official Invitation for the 50th Golden Anniversary
Dear Mr. Hudson,
We are delighted to inform you that our company Hampton Motors Pvt. Ltd is celebrating its 50th golden anniversary on May 5th, 2012 at Hamilton City Hall, New York. On this occasion, we seek your presence as a long- term business partner. Kindly find enclosed an official invitation of 50th golden anniversary of Hampton Motors Pvt. Ltd which contains complete party venue details.
The firm is arranging to invite several potential business partners on this ceremony in order to build up a strong business relationship for the future.
For any query, you can contact us at: [email protected] or on: 3849 697 7998 any time during the official working hours.
On the behalf of Eagle Marketing Pvt. Ltd, I would like to congratulate you on your job selection for the position of Assistant Manager- Marketing in our company. I invite you to join us from May 4th, 2012 in the marketing department. Kindly find enclosed appointment letter for more details.
We are glad to appoint you as an efficient and hardworking employee on this responsible job position of Assistant Manager- Marketing. We hope that during your tenure, you will perform with the best of your knowledge and expertise for the growth of marketing department. All your subordinates and colleagues will provide you full support to help you to handle the work load.
In case of any doubt and queries, please feel free to call us on: 7799 979 7989 or e-mail us at: [email protected]