Apology letters are of two types, personal and official apology letters. For an apology letter to be effective it has to be sincere and must come straight from the heart.
Writing an apology letter conveys more earnestness than a verbal apology. It is one of the most effective ways of making amends for something which has gone wrong.
It is best to begin your letter with an apology and also state the reason for it. By doing this you are not only openly acknowledging the mistake, but are also ready to take responsibility for it. If possible give reasons for the error and the steps you are taking to help rectify it.
Take the opportunity and reassure the concerned person that such a mistake would not be repeated in the future. It is also in good spirit to offer something in order to compensate for the mistake. This especially holds well in case of a business apology letter.
Keep the letter simple, straight and sincere. When you are signing off, make sure to repeat your apology in the last paragraph.
I am writing this letter to apologize for not going for a date with you on 22nd July 2012. I was struck in some emergency office work which forced me to cancel the plan for going for a date. Actually an emergency meeting was announced with one of the top client of the company and I was assigned the responsibility to be the group leader of the meeting. I even requested my manager to release me and the give the responsibility to some other person but he denied my appeal. The Manager told me that the meeting would be over in less than one hour but the client started discussing some very critical issues and the meting starched for over six hours. I felt very sorry for not informing you about my absence as we are not allowed to take our mobile phones inside the company premises.
I strongly believe that you will forgive me this time and promise that I will never break your heart in the future time. I will eagerly wait for a next meeting with you.
I am writing this letter to apologize for the water supply shortage that you are facing nowadays. It has come under my notice that the water supply in the entire Residential Towers is being disturbed. I have approached the water supply department of the Municipality Development Office to enquire about the water supply crisis. The authorities have informed that schedule repair work is being done and nearly 50 years old underground cast iron pipeline is being replaced with the modern rust free steel galvanized pipeline. They have assured me that the water supply will become normal in the next one month time once the underground pipeline replacement work is completed. The municipality is providing six emergency water supply tanks to every residential complex in twenty four hours time.
Hope that you will understand the circumstances and cooperate with us for the time being. Please inform me in case if you face any other problem while residing in the apartment. I will look forward for a reply from your side in this regard. Once again sorry for the inconvenience caused.
I am writing this letter apologize for not completing my assigned project within the given deadline. I would like to remind you that I have been assigned a project to develop software of mobile application for easy use of popular social networking sites. The deadline to complete the project was on 24th July 2012. I am feeling very sorry to inform that I could not complete the project on the scheduled time because I had to take 20 days leave in between the project due to some important work at my parents native home. I have already completed 60% work on the project and hope to complete it in a very short time from now.
I would request you to forgive me and give a last chance to me. I can guarantee you that I will complete the project work assigned to me within the next seven days sharply. I will eagerly wait for a positive response in this matter from your side.
I am writing this letter to apologize to your company for sending you a money order of wrong amount to the billing department. I am subscriber of your mobile service and my mobile number is 874835765857. A bill of $989.78 for the month of June 2012 was sent to my residence from the billing department of your company. The last date for payment of the bill was 15th July 2012. I had mistakenly submitted a money order of $689.78 to the bill collection centre of the company. I realized my mistake yesterday when I was going through my credit card bills. I am sending revised money order of $989.78 and request you cancel my previous money order. I am once again sorry for wasting the valuable time of your department.
I strongly believe that you will forgive me for this particular time and I promise that no such mistake will occur in the future time. Please let me know if any other document or formalities are needed to be done for the same.
I am writing this letter to apologize for not attending the interview scheduled on 23rd July 2012. I have applied for the post of Metallurgical Engineer in your esteemed corporation as per the vacancy published in the London Times dated 10th June 2012. My interview was schedule to be held on 23rd July but I fell seriously ill on that particular day. I was suffering from intense fever and headache as a result I could attend the formal interview session scheduled. I have prepared very hard for the interview but unfortunately could not stand up from my bed on that particular day because of intense weakness due to high fever. I would request you to kindly give me another chance and arrange another date for the interview session.
Hope that you will understand my difficult situation and forgive me this time. I promise you that I will definitely attend the next round of interview for which you will summon me. I will eagerly wait for a positive reply from your side. Once again I really apologize for the inconvenience caused.
I am writing this letter to apologize for not submitting my English Lab project within the given deadline of 24th July 2012. I was unable to complete the project because I have to go to my native home to take care of my father; who had recently suffered from major heart attack. I have to take fifteen day leave from the college and I have joined my regular classes from today itself. I would like to inform you that before going for a leave, I had already completed more than 50% of the project work. I would require some more time to finfish the project as it requires some final touches. I am sorry again for not completing the project within the stipulated time. I know I should not make excuses, but I hope that you will understand that it was very urgent for me to visit my father.
Hope that you will forgive me this time but I promise that I will submit the project within the next fifteen days positively
I am writing this letter to apologize for the late payment of interest for the loan taken by our company. I would like to mention that our company has taken a loan of $1.5 billion dollars for different expansion project. The interest for the said loan was to be serviced in every month as per the terms and conditions of the loan. Unfortunately our company was unable to pay the interest for the last three months because of the poor financial heath due to ongoing euro zone crisis. Our revenues have declined by almost 50% while our quarterly profits have contracted by more than 90%. We are currently unable to fund our basic necessary expenses and we are using our internal resources to tide over this period of economic meltdown.
Hope that you will cooperate with us during these tough times of financial crisis in our company. I am confident that we will soon start paying the due interest of our loans once we get back on the growth path.
Sub – Apology letter for not attending the meeting with our new client.
Dear Mr. Darren
I am writing this letter to apologize for not attending the meeting with our new client held on 23rd July 2012. I could not be present on that particular day because I was suffering from high fever, cold and cough. I have joined office today after taking a sick leave of two days. I have already taken an update from the secretary regarding the developments that took place n the meeting with the client. Now I am busy preparing the vital points which we should be discussing when we meet with the same client in the next week. I would once again like to apologize for not being present there to assist you during the scheduled meeting time.
Hope that you will forgive me this time and I promise that I will try my best to attend all meeting in the future time. I can assure you that our next meeting with the client will be a success and we will surely sign a deal.
I am writing this letter to apologize for my yesterday’s behavior. I would like to remind that yesterday I went to your bank at around 10’o clock in the morning and I went to the customer care executive of your branch to enquire about the status of my application for granting housing loan. The bank executive asked me to contact you since I have submitted the application three months ago.
Unfortunately on getting a negative feedback from your side; I became furious and misbehaved with you. I felt very bad afterwards for the incident as I had completely lost my temper at that particular instant. I would like to mention here that I am a patient of high blood pressure as a result I lose my patience often. I would like to apologize once again for my rough behavior and feel very remorseful for the incident. I know that you are bound by various rules and regulations as a bank manager but I lost my control yesterday when I was asked to wait further for the loan. I am really sorry once again.
Hope that you will forgive me and look forward for a long term relationship with your bank of international repute.