Category: Leave Letters

Leave Letters

As an employee, time and again you may have to write leave letters in order to get a sanction of leave. These are formal application letters generally addressed either to your immediate boss or HR personnel for consideration.

Needless to say, the tone and format of leave letters should be formal. The opening paragraph must state clearly the reason for writing, e.g. ‘I hereby wish to apply for leave…’ You must also mention the exact number of days and dates of your leave.

Applying for leave without a valid reason can reflect badly on your professionalism. So, leave letters must include genuine reasons. If your reasons are too personal to be elaborated in an official letter, it is good to mention as much.

If you are seeking leave for a long period, then make sure to include details of the current projects/issues you are working on, their status and also how you would be making up for the lost time. This kind of additional initiative from your end can show you in a good light.

Extend a sincere thank you as you are signing off.

Leave Letters

Condolence Leave Letter

To,

Smith Jones,

General Manager, Hatkinson Group of Industries,

301-303, Mille Chile,

California,

USA.

14^th March 2012

Subject: Condolence leave letter request.

Respected Sir,

I, Henry James (Maintenance dept.), request you to grant me leave for 6 days as my mother has got expired due to cancer illness.

She was in mid stage of her illness. Doctor has said that she will be recovering very soon but suddenly today morning she had an attack due to some infection and she passed away. I am very disappointed and need some days to come out of this trauma. I hope you understand.

My father alone will not be able to handle all the funeral work and so I need few days leave. I have explained and handed over all the ongoing project work to Mr. Adams of our team and asked him to contact me in case of any need.

I hope you will understand by situation and will grant me leave.

Yours Sincerely,

Henry James,

Sr. Head (Maintenance dept.),

Hatkinson Group of Industries.

Leave Letters

Family Medical Leave Letter

Post author By samples
Post date June 13, 2012
No Comments on Family Medical Leave Letter

To,

John Joseph,

General Manager, Samson Projects,

101, Beverly Hills,

New York.

15^th March 2012

Subject: Family medical leave letter request.

Respected Sir,

I am writing this letter to request you to please grant me leave for a month’s time as my wife and I are both suffering from typhoid.

My wife was already suffering from typhoid since last week and now I have also got infection with high fever and vomiting. After having laboratory tests, I came to know that I am also suffering from typhoid. There is no one in our family to look after and since we both are suffering from illness, I request you to grant me leave. I will help my colleagues through phone in all the official work.

Hope you understand and process the request as soon as possible. I shall be commencing office from next month. Thank you in advance.

Yours Sincerely,

Bill Thomas,

Project Manager, Samson Projects.

Leave Letters

Bereavement Leave Letter

To,

Betty Johnson,

General Manager, C&M Group of Industries,

620,South Bay,

California,

USA.

14^th March 2012

Subject: Bereavement leave letter request – Paul Adams.

Respected Sir,

I, Paul Adams (Sr. Software Developer), request you to grant me leave for 4 days as my father expired today morning due to severe heart attack.

He was completely fine till last night but suddenly got an attack today morning. I am the only child of my family and so I have to look after all the funeral work. I am in an extreme condition right now and need some time to come out of all this. I am left alone at home now, as my mother expired at my birth and I have no brothers or sisters. Hope you understand my situation.

I request you to grant leave and process it soon. Thanks in advance.

Yours Sincerely,

Mark Robinson,

Sr. Software Developer, C&M Group of Industries.

Leave Letters

One Day Leave Application Letter

Post author By samples
Post date June 13, 2012
No Comments on One Day Leave Application Letter

To,

Paula J Lewis,

XYZ Limited

#4, Newcastle Upon Tyne,

Tyne and Wear,

London, NE16

Date: 15^th February, 2011

Subject: Leave application letter for a day

Dear Ms. Paula,

I would like to apply for a leave of one day on account of some personal work that I cannot afford to miss. I will be taking leave on 21^st February, 2011. As it is Saturday on that day I expect there will not be much work load. Even though I do understand that this month is very crucial for our business as it is the year end, I have very urgent work which I need to complete. I will have to do this work myself and cannot assign it to anyone else. I also request you to note that I have not availed even a single day leave for the past three months.

Thanking you for your time and consideration. Hope to get your confirmation with regard to my one day leave application positively.

Yours truly,

Ronald Jackson.

Leave Letters

Casual Leave Letter

To,

Bob Jones,

HR Head, ABA Tech Pvt. Ltd.,

501-East Park,

California,

USA.

14^th March 2012

Subject: Leave letter request for 4 days.

Dear Mr. Bob,

I, Robert Puttins(Technical dept.), request you to grant me leave for 4 days from 21^st March to 24^th March as I have to attend seminar on new emerging technical languages and mobile development. I will be commencing office from 26^th March.

This seminar is very important to our industry as we are already planning to develop new software for one of our client. They need something different this time and so I want to attend this seminar as lot many new things will be learnt so that we can implement them for our new software. The seminar is held in Florida and I will be leaving office on 20^th March. There is a one day workshop after the seminar.

I kindly request you to please approve my leave.

Yours Sincerely,

Mark Robinson,

Sr. Software Developer, ABA Tech Pvt. Ltd.

———–

Leave letter Templates

Leave Letters

Annual Leave Letter

To,

Peter James,

General Manager, Arco Industries,

St. Park,

North Bay,

Ontario.

4^th February March 2012

Subject: Annual leave letter request.

Respected Sir,

I am writing this letter in advance to inform you that I need my annual leave earlier than my assigned period that is from 20^th March to 31^st March. My assigned period for annual leave is in June but due to some circumstances, I need it before.

Actually there is a work pending for my land registration in London and I also need to get my daughter’s admission. My wife cannot handle all this alone and it is also a long time since I have visited them. I will take complete care that all my project work will be look upon by one of our team members.

I assure you that no work will be compromised or affected due to my leave and so I am informing you in advance for the same. Kindly grant my leave request.

Yours Sincerely,

Jim Proffett,

Project Manager, Arco Industries.

———

Leave Letters

College Leave Letter

To,

The Principal, St. Xaviers’ College,

1212 East London,

UK.

18^th March 2012

Subject: Leave letter request.

Respected Sir,

I am Steve Thames pursuing Mechanical Engineering III year from your college. My student ID is ME3-1409234. I am writing this letter to kindly request you to please grant me 7 days leave from 25^th March, 2012 as my mother’s knee replacement operation needs to be done.

My sister is too small to take care of all the responsibilities. My father is out of town for official work and thus I request you to kindly grant me leave for a week to take care of my mother’s health. Doctor has advised her for complete bed rest after surgery and so I have to take care of everything at home.

Hope you understand my situation and kindly grant me leave.

Yours Sincerely,

Steve Thames,

III year B.E. Mechanical Eng.,

ID: – ME3-1409234

St. Xaviers’ College.

Leave Letters

Effective Leave Application Letter

Post author By samples
Post date June 13, 2012
No Comments on Effective Leave Application Letter

To,

Rob Wherry,

HR Head, AC Lens,

101-102, Legacy Road,

New York.

1^st March 2012

Subject: Leave letter request for 7 days.

Dear Mr. Wherry,

I, Genry Lames (Sr. Head of Mechanical and instrumentation dept.) kindly request you to grant me leave for 7 days from next week dated 8^th March-15^th March.

I have some urgent official meeting regarding union and tie-up of our company with A&D Silicon Manufacturer. So I will be traveling Australia for the same next week. My leave period may extend depending on the meeting. I also have my other personal work in Australia and so I request you to grant me leave for few days more than mentioned above. Mr. Singh (VP) is on leave so I am sending you letter for leave request. We have discussed everything and you can also communicate with him for the same. I will hand over the current project work to one of my colleague. He will be giving you further updates.

I kindly request you to please approve my leave.

Yours Sincerely,

Mark Thomas,

Project Leader, AC Lens.

Leave Letters

Half Day Leave Letter

To,

Robins Gillies,

General Manager, Good Yields,

71, Wall Street,

London,

UK.

20^th March 2012

Subject: Request for half day leave.

Respected Sir,

I, Brian James, kindly request you to grant me half day leave for tomorrow for getting my driving license and passport renewal.

I need to renew my driving license and passport and so I have filed an application last week. I will have to go tomorrow in the second half for the same. As for my next project, we have discussed to go California for the meeting in next month. And so I need to have all my documents properly arranged. Hence I have decided to get renewal of driving license and passport as soon as possible. I will have a meeting with Simpsons Group tomorrow morning and will provide you follow-up for the same. We shall discuss rest of the meeting points on the next day morning.

I request you to grant half day leave for tomorrow.

Yours Sincerely,

Robert Tricia,

Project Leader at Good Yields.